This is a page for items of interest to members.

Witney Woodland Volunteers – GDPR statement

The WWV committee will be the ‘Controller’ of the personal data you provide to us on the membership form, together with weekly attendance statistics.

Why we need your data

We need this information in order to communicate with you and to keep membership records and statistics. We do not store any personal data that we do not need.

What we do with your data

Records are stored on paper (the membership form) and on our secure (https), password-protected web server. No third parties have access to your personal data unless the law allows them to do so. We do not share your data.

How long we keep your data

We keep your data for the period of your membership.

Your rights

If at any point you believe the information we process on you is incorrect you can request to see this information and have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact us to have the matter investigated. If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office:

Current insurance documentation:

Public Liability Certificate 2022-3

Health and Safety information:

Current H&S guidelines

GOOGLE MAIL – spam problems.

Google mail has suddenly become much keener to classify communications from as spam. This is a tutorial on how to overcome this annoying issue.

Option 1:

  1. Use the web interface on a computer: making sure that you are logged on to your Gmail account.

2. Go to

3. Click on “create a new filter” at the bottom of the panel. Insert in the “To” field.

4. Click on “Create Filter”.

5. Tick boxes shown below:

6. Click on “Update filter”.

Option 2:

If you know that a sender is legitimate, you can remove the warning from their messages in the future.

  1. On your computer, open Gmail.
  2. Next to Search Search, click the down arrow Down arrow.
  3. In the ‘From’ field, type the sender’s email address.
  4. In the bottom right, click Create filter with this search.
  5. Tick Never send it to Spam.
  6. Click Create filter.

*You can do this more generally for all those legitimate subjects, senders or whatever that you find going into your spam.*

I hope that this has been useful. Let me know ( if you have problems.